For any landlords, getting a property inventory, while not a legal requirement, is highly recommended. But if you're a landlord and you haven't used an inventory provider before, it can be a little confusing when said company is offering so many services.
We at Valerien Property Services for example offer 10 different Isle of Wight inventory services alone and we have had one or two people ask 'What is the difference between an inventory and a check in', 'Is a inventory the same as a schedule of condition' or 'Is a midterm inspection the same as an interim inspection'.
There are four main inventory services. These are Full Inventory, Check In, Midterm Inspection and Check Out.
Starting with a full inventory, this is also known as a Schedule of Condition. In simple terms, an inventory clerk visits the property and lists every item in the property prior to the start of a tenancy, from the ceiling down to the floors and even what type of carpets you have and electrics. It also describes the condition of each item. These are all noted in a report and provided to the landlord and managing agent, who should also provide a copy to the new tenant(s).
A check in involves meeting the tenant(s) on site, running through the inventory and showing where the alarms are, meters etc.
A midterm inspection can be a little misleading in its title especially if a tenancy is ongoing with no end date, which is why you will also sometimes see if called an interim inspection. This essentially sees the property inspected by an independent inventory clerk who notes down the condition of the building and its rooms and to ensure the property is being maintained and cleaned.
It will also look for any activity which has not been permitted under the tenancy. For example this could be smoking, evidence of pets (if not permitted) or unauthorised tenants. It also checks to ensure the building is safe for the tenants, so the alarms will be tested, the exterior areas checked to ensure there are no hazards, no tiles or slabs are loose, the bannisters are safe etc. Contrary to what some tenants may think, it is not a spying mission by the landlord, it is a snapshot of the property to ensure it's safe and also being looked after.
A Check Out is an end of tenancy report. It compares the original inventory to the condition of the property when a tenant moves out. It is not a full inventory as such, as most of the items that were present in the property at the start will still be there, moreover it looks at any changes. If no changes have happened, this will be recorded as 'As Inventory'. If there are changes, these will be listed, for example if an item is missing or there is damage to a door or window. The landlord or managing agent will then use this when it comes to mediating returns of deposits.
All reports produce a full document at the end which include photos. We at Valerien Property Services use a digital software, so all our reports are provided online (they can also be printed and provided in person if needed) which our customers find easy, quick and efficient.
Whichever service you choose, our Isle of Wight Inventory Clerk is entirely independent.
You can see our services on our Services Page, or you can email us at info@valerien.co.uk or by calling 07368838213.